PA GIS Conference SPONSOR Agreement
You can expect an electronic confirmation following receipt of your sponsorship contract. Should you not receive a confirmation within three (3) business days, please contact Keystone GIS immediately to ensure that your contract has been received and processed. All sponsorship contracts must be received by Monday, April 3rd, 2024 to ensure full benefits are available.
Should your organization be unable to fulfill its sponsorship contract, a written notice of cancellation must be sent to pagisconference@keystonegis.org by Monday, April 3rd, 2024 to be released from this contract. Cancellations received after Monday, April 3rd, 2024 will be subject to an administrative fee of 20% of the sponsorship value.
f unanticipated events beyond Keystone GIS's reasonable control (including, but not limited to: acts of God; declared war in the United States; government regulation, including, but not limited to, government regulations prohibiting travel to the city in which the Conference will be located over the dates of the event or prior thereto and/or the issuance of a “Travel Warning” by the Centers for Disease Control that specifically advises travelers to avoid all non-essential travel to area where the Conference will be held and which travel advisory is in effect over the event dates or prior thereto; pandemics, epidemics, recognized health threats as determined by the World Health Organization, the Centers for Disease Control, or local, state or federal government authority or health agencies [including, but not limited to the health threats of COVID-19, H1N1, or other infectious diseases]; terrorist attacks in the area where the Conference is to be held; or curtailment of transportation where the Conference is located any of which make it illegal, inadvisable, commercially impracticable or impossible to perform under this Agreement), Keystone GIS may in its sole discretion modify the format of the Conference (such as by making it a virtual event) or take other such reasonable measures to mitigate the impact on the Conference. If Keystone GIS materially modifies the format of the event you may terminate this Agreement and receive a full refund if you provide Keystone GIS with written notice of your termination within ten (10) days of Keystone GIS's notice to you of the format change. If you fail to provide such notice you will have agreed to proceed with your sponsorship of the Conference as modified by Keystone GIS. Upon termination of this Agreement or cancellation of the Conference, Keystone GIS shall not be responsible for payment of any liquidated damages.
Vendor participation as a sponsor shall not imply, nor be considered or presented as, an endorsement by Keystone GIS of any service or product provided by the vendor. The Board of Directors of Keystone GIS reserves the right, for cause shown, to disapprove an application. Use of the Conference logos without the prior authorization and express written permission of Keystone GIS, is prohibited. This includes use by vendors who engage with Keystone GIS as associate members, sponsors, or partners in another engagement.
Last Revised October 4, 2023
